Privacy Policy Updates


Coalesce Research Group LLC is committed to protect the privacy of individuals who visit the Company’s web sites and individuals who register’s to attend the Conferences.

Payment Methods:


  • Online Registration: Credit/Debit Card payments may be made through the secure online payment site through our respective conference/webinar website.
  • Offline Registration: To register offline the participant/applicant contact the respective conference/webinar manager. The conference manager will advise the process of the offline registration procedure.
  • Credit card details can only be accepted through the authorization form of our secure online system.
  • Please quote your invoice number as a reference. The payment confirmation will be sent soon after your registration. Credit card details can only be accepted through the authorization form of our secure online system.
  • Onsite Registration: Payment must be made before receiving conference/webinar materials on-site/virtually. The suggestible mode of payment is by cash or credit.

Visa Information:


  • Following security measures, we would like to request all the participants to apply for Visa as soon as possible.
  • Coalesce Research Group LLC will not directly contact embassies and consulates on behalf of visa applicants.
  • In case of failed visa applications: Visa issues cannot come under the consideration of the cancellation policy of Coalesce Research Group LLC, including the inability to obtain a visa.
  • For the participants of the conference, only Acceptance Letter will be provided upon the approval of their abstracts.
  • It is the sole responsibility of the delegate to take care of his/her visa requirements. Delegates who require an entry visa must allow sufficient time for the application procedure. Delegates should contact the nearest embassy or consulate to determine the appropriate timing of their visa applications.

Accommodation Cancellation Policy:


Hotel Accommodation Providers have their own cancellation policies, which they generally apply when cancellations are made less than 60 days prior to arrival. Please contact us as soon as possible, if you wish to cancel or amend your accommodation. It is advisable to enquire about the cancellation policy of your accommodation provider, prior to canceling or amending your booking, to ensure you are fully aware of any non-refundable deposits.

Requesting an Invitation Letter


For security purposes, a Letter of Invitation will be sent only to those individuals who had registered for the conference.

Insurance


Registration fees do not include any kind of insurance.

Transportation


Please note that any (or) all transportation and parking is the responsibility of the registrant.

Cancellation Policy


Cancellations should be made in writing:

  • Coalesce Research Group LLC reserves the right to make last-minute changes without prior notice, should the need arise.
  • Coalesce Research Group LLC reserves the right and holds the sole discretion to cancel or postpone any conference/webinar in case of any natural disasters, calamities, terrorism activity, unavoidable and unforeseeable circumstances. Organizer will have no further liability to the client.
  • Registrations remain valid for event/webinar with new dates or for future editions, if the conference/webinar has to be postponed by causes beyond organizer control i.e., The Registration Fee and the Accommodation charges will be automatically transferred to the next scheduled Conference/webinar.  Refund policy is not applicable in this condition.
  • In any case, if the Registrant is unable to attend the next scheduled Conference/webinar, a 100% credit of the paid amount will be provided which can be used for another Coalesce Research Group Event which occurs within 18 Months from the date of the Postponement.
  • Organizer is not responsible for any loss or damage as a result of substitution, alteration, postponement, or cancellation of an event due to causes beyond its control including without limitation, force majeure, natural disasters, sabotage, accident, trade or industrial disputes, terrorism, or hostilities.
  • The organizer will not accept any liability for personal injuries or for loss or damage to property belonging to the delegates, either during, or as a result of the conference/webinar.
  • All cancellations or alterations of registration or registrants must be made in writing to Conference Mail ID &  finance@coalesceresearchgroup.com

Postponement


If Coalesce Research Group LLC reserves complete rights to postpone an Event with Valid Reasons (that includes Pandemic, Natural Disasters, terrorism activities, Safety concerns, etc.) and any Registrants who are unable or unwilling to attend the Rescheduled Conferences/webinar are only Eligible to Receive a 100% Credit Note of their Paid Registration fee and you may use this Credit Note for another Coalesce Research Group LLC Conference only.

*The Credit Note is Valid for 18 Months from the date of the Postponement.

Transferred Registrations


  • Fully Paid Registrations are eligible to be transferred from one person to another with prior notice by the Registrant and have to be confirmed by writing to finance@coalesceresearchgroup.com Details must include the Full Name, Email ID, Contact Number, and Speech Title of the Replaced Person. Transfer of Registration has to be informed one month prior to the date of commencement of the conference/webinar.
  • Registration can be transferred from one conference/webinar to another conference/webinar of Coalesce Research Group LLC only if the Registrant is unable to attend the Conference/webinar for a Valid Reason.
  • Any type of Transfer of Registration is not eligible for Registrants intimated 30 Days prior to the commencement of the Conference/webinar.
  • Transferred Registration Fee of any kind is Not Eligible for Refund.

Refund Policy (For Conferences)


On the off chance that the registrant can't visit or isn't in a situation to transfer their participation to another person or event, then the following refund arrangements apply: Keeping in the view of advance payments towards Venue, Printing, Shipping, Hotels, and different overheads, we needed to keep Refund Policy is as following slabs, and all bank charges will be for the registrant's account.

  • Before 90 days of the conference: Eligible for Full Refund ($100 towards administrative/service fee deduction)
  • Within 89-60 days of Conference: Eligible for 60% Refund
  • Within 59-29 days of Conference: Eligible for 40% Refund
  • Within 29 days of Conference: Non-refundable
  • E-Poster Payments will not be refunded.
  • The registration with limited costs (special discounts) is transferable to a person or event but not refundable anytime in cash/credit.
  • In the case of VISA refusal, the paid amount can be transferred to the other conference or can be refunded as per the time policies mentioned above.

Webinars - Cancellation & Refund Policy


  1. Please Register at least 1-hour before the scheduled webinar broadcast start time to ensure receiving your access link before that time. The link will be emailed upon receipt of payment but could be delayed by several minutes or an hour. Please also check promotional or spam folders for missing emails.
  2. Please see the "Attending a Meeting, Webinar or Class" section for system requirements & how to join.
  3. Coalesce Research Group will issue a full refund for cancellations received no less than 3 days before the scheduled broadcast start time. All cancellations or alterations of registration or registrants to be made in writing to Conference Mail ID &  finance@coalesceresearchgroup.com
  4. Refunds will not be issued for cancellation requests received less than 3 days before the scheduled broadcast start time.
  5. Your webinar registration includes access to the live-webinar broadcast only.
  6. All webinars are recorded, and the recordings will be accessible via Pay Per View and the Members' Only Area.

When will you receive your Refund?


Currently, due to the Pandemic as we are experiencing a significant financial setback outside our reasonable control due to unrecoverable costs such as cancellation fees levied by the venues/hotels, logistics (rents, paychecks, pre-booked costs, and advances), and loss in conference revenue.

Due to the high volume of cancellation requests, please allow us 60-90 days to process your refunds. Your funds will be returned via the same method you paid for your registration. The processed Refund can take up to 7 business days to be reflected on your credit card statement.

Responsibility


Delegates are personally responsible for their belongings at the venue. The Organizers will not be held responsible for any stolen or missing items belonging to Delegates, Speakers, or Attendees; due to any reason whatever.

Unsolicited Commercial E-mail (Anti-Spam) Policy


Internet user privacy is of paramount importance to Coalesce Research Group LLC and our customers. We support the protection of client and consumers’ privacy rights as a fundamental element of our business.

 Message Recipient Policy - Before clients can receive mail from us, advertising, or promotions, the client must have agreed to receive such messages. Any recipient may request at any time to be removed from our list, and we will comply with that request. In addition, we will thoroughly investigate any allegations made by recipients relating to unsolicited messages.

Policy against advertising our website using unsolicited email messages - We require that all e-mails from Coalesce Research Group LLC are sent only to clients who have agreed to receive such messages. We prohibit any advertising of our brand and Web site using unsolicited email messages. Not complying with this policy will cause partnership termination and/or affiliate account termination.

You can unsubscribe at any time - We require that each e-mail message sent out from Coalesce Research Group LLC includes an easy way for subscribers to remove themselves via an unsubscribe link.

If you receive a newsletter or email and decide you don’t like it, simply click the unsubscribe link at the bottom of the email.

Authorization Policy


By registering for the conference you grant permission to Coalesce Research Group LLC to portrait, record, and use your name, likeness, image, and comments and to publish, reproduce, exhibit, distribute, broadcast, edit, and/or digitize the ensuing pictures and materials in publications, advertising materials, or in any other form worldwide without compensation. Taking of pictures and/or videotaping throughout any session is prohibited. Contact us for any queries.